Charter and By-Laws

CCHS Alumni Association By-Laws

CLEAR CREEK HIGH SCHOOL ALUMNI ASSOCIATION

Clear Creek County, Colorado Bylaws September 2019

ARTICLE I Name and Offices

Section 1.

Name

This Organization shall be known as the Clear Creek High School Alumni Association, registered in 1985 with the Colorado Secretary of State’s Office as Idaho Springs & Clear Creek Alumni Association Inc., includes all Clear Creek High Schools, past, present and future.

Section 2.

Offices

The Office of the Association shall be at the home of the current President of the Clear Creek High School Alumni Association, or as otherwise determined by the Board. The mailing address of the Association is P.O. Box 2061, Idaho Springs, Colorado 80452.

ARTICLE II Purpose

Section 1.

Purpose

a. The Association shall provide assistance to graduates of Clear Creek High School in furthering their education by awarding scholarships funded by the members to those students who qualify. Scholarships are awarded based on the results of the application criteria provided by the Board. These criteria are determined by the Board.

b. The amount of the scholarship(s) awarded will be determined by the Board annually.

c. Upon notification to the Board’s Treasurer of the student’s enrollment in an institution of higher education or vocational training, a check will be issued to the institution for the amount of the scholarship.

Section 2.

Secondary Purpose

The Association shall provide data and information regarding class reunions to members, and membership status through newsletters and the annual picnic as needed. The Association shall make an effort to engage members past, present, and future.

ARTICLE III Members and Dues

Section 1.

Membership

The membership of the Association shall consist of students, teachers, staff and administrators of Clear Creek High School who have paid their annual dues (January through December) to the Association year in which the dues were paid according to ARTICLE III Section 2.

Section 2.

Dues

The annual dues of members of the Association shall be established by the Board of Directors of the Association. Members who have not paid dues for four consecutive calendar years will be dropped from the active membership list.

ARTICLE IV Meetings

Section 1.

Annual Meeting

The annual meeting of the Association will be held the last Saturday of July every year at 12:00 p.m. at the Annual All Year Reunion. Information and ballots will be sent out in the spring newsletter. Change of location, if required, will be announced 5 days in advance of the meeting.

This meeting shall be held to conduct Board of Directors elections, reviewing annual reports and other business as deemed necessary. Members shall also transact such other business as may properly come before the meeting.

Section 2.

Regular Meetings

Regular meetings of the Board of Directors shall be held as needed. Board members will be notified at least 5 days in advance of the meeting. The meeting will be held at the Office of the Board or another location as deemed appropriate by the Board.

Section 3.

Special Meetings

Special meetings of Association members may be called at any time by the President or by three members of the Board of Directors. If no designation is made, the place of the meeting shall be the Office of the Association.

Section 4.

Notice of Meetings

Notice of all meetings of the Board of Directors, stating the place, day and hour of any annual or special meeting shall be given in a manner determined by the Board of Directors and shall be given to Board members by telephone or e-mail at least five days before the meeting.

Section 5.

Quorum

A simple majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board, but if less than a majority of the directors are present at any meeting, no official business decisions can be made.

ARTICLE V Board of Directors

Section 1.

Number and Tenure

The Board of Directors shall be comprised of four officers (President, Vice-President, Secretary and Treasurer) and not more than six (6) members at large. The term of Office for each Board member is one year. Members of the Board may serve multiple terms without limit.

Section 2.

Election

Members entitled to vote shall elect the Board of Directors at the annual meeting. The Board shall serve for such term (see Article V Section 1) and until the election and qualification of their respective successors except as hereinafter provided for filling vacancies. Association’s nominating committee. All elections and motions shall be decided by a simple majority vote of the members present at the annual meeting.

Section 3.

Voting

At the annual meeting, each current member of record shall be entitled to vote in person or by proxy. Upon the demand by any member in attendance, the vote upon any question before the annual meeting shall be by ballot. Unless otherwise provided in these bylaws, all elections and motions shall be decided by a simple majority vote of the members present in person or by proxy.

Section 4.

Vacancies

A vacancy in any office because of death, resignation, removal due to disqualification or otherwise, may be filled by the Board of Directors for the unexpired portion of the term.

Section 5.

Board Member Requirements

Individual Board members must have attended Clear Creek High School (see ARTICLE 1 Section 1). Board members will be expected to attend all meetings of the Board and may be asked to resign in the event that the Board member misses three (3) or more consecutive meetings of the Board. In such event, the Board President, with the consent of the remaining Board members, will appoint a replacement member to serve out the balance of the term.

 ARTICLE VI

Section 1.

Powers

All Association powers, except as otherwise provided for in these bylaws, shall be and are hereby vested in and shall be exercised by the Board of Directors. The Board of Directors may, by general or special resolution, delegate to committees of its own number or to other members of the Association such duties or powers as it may see fit.

Section 2.

Officers

The Officers of the Association shall be a President, a Vice President, a Secretary, a Treasurer and such other officers – with powers and duties consistent with these bylaws – as may be appointed by the Board of Directors.

Section 3.

Resignations

Any Officer, Director or committee member of the Association may resign at any time. Such resignation shall be made in writing or by electronic mail and shall take effect at the time specified therein or, if no time be specified, at the time of its receipt by the Association President, Vice President or Secretary.

Section 4.

The President

The President shall be the chief executive officer of the Association and shall preside at all meetings of members of the Association, the Board of Directors and the Executive Committee. The President shall have general charge and supervision of the affairs of the Association and shall perform such other duties as may be assigned by the Board of Directors. The President is an ex-officio member of all standing Association committees.

Section 6.

The Vice President

At the request of the President, or in the event of the President’s absence or disability, the Vice President shall perform all of the duties of the President and shall have such other powers and perform such other duties as assigned by the Board of Directors.

Section 7.

The Secretary

The Secretary shall attend and keep the minutes of all meetings of the Board of Directors and members of the Association and shall assure that copies of approved minutes of all such meetings are placed in the permanent files of the Association. The Secretary shall attend to the giving and serving of all notices of the Association, shall have charge of such books, documents, and papers as the Board of Directors may determine, and shall, in general, perform all the duties incident to the Office of Secretary, subject to the control of the Board of Directors, and such other duties as may be assigned by the Board of Directors. In case of the absence or inability of the Secretary to act, the Assistant Secretary, appointed by the Board of Directors, may perform the duties of the Secretary.

Section 8.

The Treasurer

The Treasurer shall manage all funds received by the Association, subject to such regulations as may be imposed by the Board of Directors. When necessary or proper, the Treasurer may, on behalf of the Association, endorse checks, notes, cash and other obligations received by the Association and shall promptly deposit the same in a bank or banks or depository as designated by the Board of Directors. Any checks issued by the Association shall require two authorized signatures. Authorized signers on the account will include the Treasurer and one other officer of the Association. The Treasurer shall maintain a current full and accurate account of all monies and property received and all monies and obligations paid or incurred by the Association. In general, the Treasurer shall perform all the duties incident to the office of Treasurer, subject to the control of the Board of Directors. In the absence or inability of the Treasurer to act, the Board of Directors will appoint a Board Member to perform the duties of the Treasurer.

The Treasurer shall keep a record, containing the names, mailing addresses, electronic mail addresses and other contact information, of all members of the Association in good standing. Such record shall be available for inspection by all members at annual and special meetings of members of the Association, and by all officers and members of the Board of Directors of the Association at any reasonable time and on reasonable notice. The Treasurer of the Board will work in collaboration with the editor of the Association newsletter to ensure that all contact information is kept current and accurate.

Section 9.

Board Members At-Large

The Board members at large consisting of not more than 6 members will assist with all matters of the Association as directed by the President. At-Large members of the Board will be eligible to vote on any issues that are brought to the Association’s attention.

Section 10.

Committees

The Board of Directors may designate one or more committees, each of which shall consist of one or more directors. Such committees shall operate under the authority of the Board of Directors. However, the designation of such committees and the delegation of authority thereto shall not serve to relieve the Board of Directors, or any individual director, of any responsibility imposed on the Board or individual director by law.

ARTICLE VII Fiscal Year

Section 1.

The fiscal year of the Association shall be January 1 through December 31 of each calendar year.

 ARTICLE VIII Audit

Section 1.

The financial statements of the Association shall be audited each fiscal year by an audit committee to be appointed by the President for the purpose of expressing an opinion on such financial statements.

ARTICLE IX Conduct of Meetings

Section 1.

The conduct of meetings shall be patterned after normal parliamentary procedure. Difficulties in procedure shall be resolved following principles described in Roberts Rules of Order, which shall govern.

ARTICLE X Amendments

Section 1.

These Bylaws may be altered, amended or repealed at any meeting of the Board of Directors of the Association at which a quorum is present by a majority vote of all members of the Board present in person or by proxy and who are eligible to vote at such.

 ARTICLE XI Disbanding

Section 1.

Should it be determined that dissolution of the Association becomes necessary, a simple majority vote of the Board of Directors Association will be required and remaining funds in the Association’s treasury shall be given to the care of a non-profit organization located in Clear Creek County for the purpose of providing scholarships to qualified students graduating from Clear Creek High School in order that such students may continue their education and training.

ARTICLE XII Non-Discrimination Policy

Section 1.

The Association shall not discriminate on the basis of religion, race, color, gender, gender expression, national origin, sexual orientation, or age in membership or provision of services.

These By-laws adopted on September 3, 2019

President

Vice-President

Secretary

Treasurer